Rocky
Mountain RYLA
Visioning/Long
Range Planning Committee Meeting:
11/04/10
In attendance: Peggy Halderman, Heather Amen, Rolando
Cuadrado, Jim Hoops, Patricia Fiske, Bill Rubin
Unable to attend: Mat Matson, Kevin Farrell
Location: Daniels Fund –
Meeting called to order at
5:00 p.m.
Per Heather Amen’s motion,
the committee agreed to use the frame work established by the committee that
consolidated the visioning workshop ideas formulated at the Visioning Session
in
This committee’s purpose is
not to focus so much on the methods and details of achieving those goals but to
identify critical directions for the Board and key sub-committees to focus on
which will help create healthy growth in the organization
Key areas that need to be
addressed to reach the vision of 2015:
1.
There needs to be a focus achieving clearly
stated goals and purpose in the conferences.
2.
RMRYLA needs to define clear processes for its
organizational governance, which may include but are not limited to how Board
members are chosen, how the Board functions, how decisions are made; i.e. how
conference chairs are selected and what their responsibilities are including
communication with the Board.
3.
RYLA
should focus on creating an environment for young people to really connect and
change. The direction should include a
move from the prescriptive to one of encouraging and allowing.
4.
Organizational
growth should include emphasis on Rocky Mountain RYLA’s reputation, practices,
etc. but not solely on the size of the organization or the conferences.
RYLA/YRYLA:
LEADERSHIP FOR YOUTH BY YOUTH
I.
RM RYLA creates youth leadership conferences (FOR
YOUTH BY YOUTH)
a. RYLA Training Institute
b. Consultant committee/team of “first responders”
c. Continued/organized/purposeful ambassadors to other
RYLA or leadership programs (and funding for that)
d. An article in The Rotarian Magazine every year.
e. Large population of Rotary members applying to be
SC’s
i. Follow up with applicants
f.
Additional
training for youth in:
i. Group facilitation
ii. Public speaking, etc.
II.
RM RYLA produces these events for and by a diverse
population of youth through collaboration with Rotarians?
a. Keeping selection of conferees at club level
b. With club selection guidelines that are clear and
followed
c. Training to Club RYLA selection committees and chairs
d. The organization may want to look at applying for
grants from other funding sources and then have the participants/conferees that
attend the RYLA conference filled by a Board committee. This could especially be true if the focus is
on diversity
e. Follow through with conferees after conference
including visits to the Clubs, ongoing projects, communication and mentoring
f.
Leadership for youth by youth – process for JC staff to report to the Board. In addition, look at the process by which the
youth staff are encouraged to take emotional and organizational ownership of
their participation.
III. RM RYLA
expands and improves its impact using current and effective programming,
training, and methods of evaluation.
a. Metrics of impact.
b. Clear labeling of objectives for the conferences
c. What is the purpose of evaluating results?
i. Institutional history
ii. How are the measured impacts utilized?
d. Committee process for setting up the program(s). Currently it is up to the chair to organize
the programs. Do we want to set up a
system to support the chair via committee and Board to evaluate and assist in
the program setup for each conference?
IV. RM RYLA
employs consistent guidelines when selecting participants, staff, and board
members.
a. STAFF
i. More comprehensive training is needed at all staff
levels to ensure consistency and effectiveness;
ii. More effective training needs to be established
iii. Training session for new chair with former chairs
iv. Term limits for SC’s?
b. HEAD JC’s:
i. Guidelines selection of head JC’s
1. Training session for new head JC’s
c. PARTICIPANTS:
i. Standardized selection process for participants
ii. Club to follow through w/conferees
1. Presentations to the clubs
d. BOARD MEMBERS:
i. Commitment to service/expectations
ii. Engagement
iii. Selection & recruitment
iv. Training of board members
v. Diversity – value of and embracing – quality people!
vi. Selection criteria
vii. Nominating process
viii.
Non-Rotarians on
Board? JC’s, etc.?
V.
RM RYLA
continually increases its participant capacity and Rotary involvement, and
engage an active alumni network
a. Systems in place to contact former conferees &
JC’s, and an active committee to do outreach to alumni to continue the support
of the program
b. Committee on RYLA conference expansion
c. Marketing to Rotary
i. District Conference break out session (MAYBE NOT)
ii. Program at PETS/Zone Institutes (MAYBE NOT)
In wrapping up the strategy
session, each committee member in attendance stated their key areas of concern
and focus:
Heather
Amen: Leadership for youth by youth!! She wants a committee to discuss what is RYLA, what are the parts that make the magic/what they
do, what pieces need to continue from year to year?
Patricia
Fiske: Training (Dave, Craig, Patricia to mentor
Junior)
Rolando
Cuadrado: Growth/Expansion
Bill
Rubin: Governance (is cool)
Jim
Hoops: Training and governance (organizational
assessments)
Peggy:
Organizational assessments
The next step is for the
Board to identify key sub-committees to deal with the above areas of
focus. The recommendation would be for a
Board member to be on each sub-committee with key non-Board volunteers who have
knowledge and commitment to RM RYLA as committee members.
CHAIRS –
WHO/HOW TO SELECT; TO WHOM DOES EACH REPORT???